Partner Toolkit

Overview of this Toolkit

As a CreativeGround partner organization, you have direct access to site data and approval of roster designations (as applicable), and there are many ways to distribute information about CreativeGround to your constituents. What follows is a nonexclusive list of tools and resources to help you use CreativeGround as a partner, as well as links to the Promo Toolkit, which guides you on all the ways you can promote CreativeGround and help support and make visible the New England creative economy in your state, town, and community.

Please email creativeground@nefa.org as you discover new ways to share this information or have questions about how to maximize use of the current tools; the CreativeGround team can share these innovations with you and your colleagues to continually enhance how we celebrate the creative economy of New England.

Read on to discover:

• How to create an account and gain Partner Access
• How to navigate to the Partner Portal
• How to export profiles for your area
• How to Add Special Designation to a profile (e.g. State Arts Agency Artist Rosters)
• Link to the Promo Toolkit for ways to include CreativeGround listings on your site, materials, and more

How to create an account and gain Partner Access

In order to gain partner access to CreativeGround, you need to have a user account with a special role.

1. Go to www.creativeground.org/user/register
2. Enter your information under "Register" and click “Create Account.”
3. Check your email for instructions to complete your account setup
4. To get the special role added to your account, please email your request for access to CreativeGround staff at creativeground@nefa.org. If you do not notify the CreativeGround team, you will not have access to approval queues, exports of your area's profiles, etc.

How to navigate to the Partner Portal

Once you have been granted partner access by the CreativeGround team, you will see a new option appear in your User Dashboard on CreativeGround. 

Follow these steps to access the Partner Portal:  

1. Sign in to CreativeGround and go to your User Dashboard 
2. In the menu on the left, click “Access my Approval Queues and Reports” 
3. You will be taken to the login page for the Partner Portal. Use the same username and password that you use to sign in to CreativeGround.org.  
4.  Once signed in, you will land on your Partner Portal Dashboard page, which will show links to the approval queues and reports for your level of access.

How to export profiles for your area

To download a spreadsheet of CreativeGround profiles with physical addresses in your area, follow the instructions below: 

1. Navigate to the Partner Portal Dashboard  
2. Under the "EXPORTS - ALL PROFILES" header, CLICK "Profile Export - Your State", 
3. You can filter the profiles by Institution/Business Type, Primary Discipline, Postal Code, or Profile Name, if desired, before exporting. To do so, adjust the corresponding fields at the top of the page, and CLICK "Apply." Note that, due to the size of profile data, you may only see one profile displayed per page in the export view.
4. Once you have applied your filters, if any, scroll all the way to the bottom of the page and click the small orange CSV button on the bottom left corner of your screen. You will then be taken to a processing screen. DO NOT close your browser until your export is complete.  

Please note, large exports can take time to download -- it can be from 10 to 15 minutes up to hours for more than 10,000 records. If you only need a subset of the data (ex/ only profiles in a certain zip code), applying your filters before you export can reduce download time significantly.  

Once you click the CSV button, do not closer your browser window until it is complete. Once your file is downloaded, you can open it with Excel and format, edit, and filter your data to your organization’s needs. You can convert your CSV export to XLS or other formats in Excel.